{"id":4265,"date":"2025-06-17T03:40:51","date_gmt":"2025-06-17T01:40:51","guid":{"rendered":"https:\/\/thetalentpoolcommunity.nl\/privacy-policy\/"},"modified":"2025-07-16T07:15:11","modified_gmt":"2025-07-16T06:15:11","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/thetalentpoolcommunity.nl\/en\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\t\t
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Talentpool<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Privacy Policy <\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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1. Introductions<\/span><\/h3>

SkillsCV B.V. (hereinafter referred to as \u201cSkillsCV,\u201d \u201cwe,\u201d or \u201cus\u201d) attaches great importance to protecting your privacy and personal data. This Privacy Notice explains how we process your personal data in accordance with the EU General Data Protection Regulation (GDPR), the EU AI Act, and other applicable laws. <\/span><\/p>

1.1 Scope<\/span><\/h4>

This Notice applies to:<\/span><\/p>

  • The SkillsCV platform:<\/b> www.skillscv.nl (candidate platform)<\/span><\/li>
  • Related services: <\/b>The Talentpool Community (employer platform)<\/span><\/li>
  • Mobile applications:<\/b> SkillsCV apps (if available)<\/span><\/li>
  • Communications:<\/b> Emails, newsletters, notifications<\/span><\/li><\/ul>

    1.2 Data Controller Contact Information<\/span><\/h4>

    SkillsCV B.V.<\/b>
    <\/b>Woestduinlaan 57<\/span>
    <\/span>3941 ZJ Doorn<\/span>
    <\/span>Nederland<\/span>
    <\/span>Chamber of Commerce number: 77922190<\/span><\/p>

    Contact:<\/b>
    <\/b>E-mail: info@skillscv.nl<\/span>
    <\/span>Phone: +31 (0)6 2256 2671<\/span><\/p>

    Data Protection Officer::<\/b>
    <\/b>E-mail: info @skillscv.nl<\/span>
    <\/span>Postal address: As above, attention: DPO<\/span><\/p>

    2. What Personal Data Do We Collect?<\/span><\/h3>

    2.1 Data You Provide Directly<\/span><\/h4>
    A. Registration & Profile Information<\/span><\/h5>
    • Contact details:<\/b> Name, email, phone, address<\/span><\/li>
    • Personal info: <\/b>Date of birth, gender, nationality<\/span><\/li>
    • Professional info:<\/b> CV, work experience, education, certifications<\/span><\/li>
    • Skills: <\/b>Competencies, languages, proficiency levels<\/span><\/li>
    • Preferences:<\/b> Desired role, salary, location, availability<\/span><\/li>
    • Optional: <\/b>Hobbies<\/span><\/li><\/ul>
      B. Communication Logs<\/span><\/h5>
      • Platform messages<\/span><\/li>
      • Email correspondence<\/span><\/li>
      • Support chat interactions<\/span><\/li>
      • Feedback and survey responses<\/span><\/li><\/ul>
        C. Bias Prevention & Fairness Measures<\/span><\/h5>
        • Monitoring:<\/b> Audit logs to monitor discrimination or bias<\/span><\/li>
        • Diverse datasets:<\/b> Use of diverse datasets for fairness training<\/span><\/li>
        • Protected characteristics:<\/b> Exclusion of protected attributes (gender, ethnicity, age) in matching<\/span><\/li>
        • Feedback loops:<\/b> Feedback loop for algorithm improvement<\/span><\/li>
        • Regular audits:<\/b> Annual external fairness audits<\/span><\/li><\/ul>
          D. AI Decision-Making Rights<\/span><\/h5>
          • Right to an explanation: <\/b>On-request access to general matching criteria<\/span><\/li>
          • Right to human review: <\/b>Support team review available<\/span><\/li>
          • Right to correction:<\/b> Edit profile in case of inaccurate match<\/span><\/li>
          • Opt-out option: <\/b>Disable AI-based matching (with limited service)<\/span><\/li><\/ul>
            E. No Fully Automated Decisions<\/span><\/h5>
            • We do not <\/b>make legally binding decisions without human involvement<\/span><\/li>
            • Employers <\/b>retain ultimate decision-making authority (hiring or rejection)<\/span><\/li>
            • Rol AI:<\/b> AI serves solely as a supportive tool, providing recommendations, not final rulings<\/span><\/li><\/ul>
              F. Profiling for Matching<\/span><\/h5>
              • Purpose<\/b>: Enhance match relevance<\/span><\/li>
              • Legal basis: <\/b>Contract performance & legitimate interest<\/span><\/li>
              • Safeguards:<\/b> No effect on legal rights without consent<\/span><\/li>
              • Controls:<\/b> Users can adjust profiling preferences<\/span><\/li><\/ul>

                3. Your Rights as a Data Subject<\/span><\/h3>

                3.1 Right of Access (GDPR Article\u202f15)<\/span><\/h4>

                What: <\/b>Details of personal data processed<\/span><\/p>

                How: <\/b>Request at info@skillscv.nl with ID copy<\/span><\/p>

                Timeline: <\/b>Within 1 month (up to 3 months for complex requests)<\/span><\/p>

                Includes:<\/b><\/p>

                • Data overview<\/span><\/li>
                • purposes<\/span><\/li>
                • legal basis<\/span><\/li>
                • recipients<\/span><\/li>
                • retention<\/span><\/li><\/ul>

                  3.2 Right to Rectification (GDPR Article\u202f16)<\/span><\/h4>

                  What: <\/b>Correct inaccurate\/incomplete data<\/span><\/p>

                  How:<\/b><\/p>

                  • Via account settings<\/span><\/li>
                  • or email to info@skillscv.nl<\/span><\/li><\/ul>

                    Timeline:<\/b> Immediate via account, within 1 month via email<\/span><\/p>

                    We will inform third parties<\/b> of corrections<\/span><\/p>

                    3.3 Right to Erasure (GDPR Article\u202f17)<\/span><\/h4>

                    You may request deletion in cases such as:<\/b><\/p>

                    • Data is no longer necessary<\/span><\/li>
                    • Consent is withdrawn<\/span><\/li>
                    • Processing is objected to<\/span><\/li>
                    • Data is unlawfully processed<\/span><\/li>
                    • Required by law<\/span><\/li><\/ul>

                      Exceptions include:<\/b><\/p>

                      • Freedom of expression<\/span><\/li>
                      • Legal retention obligations (e.g., tax for 7 years)<\/span><\/li>
                      • Ongoing legal claims<\/span><\/li><\/ul>

                        Procedure:<\/b><\/p>

                        • Full deletion: via account settings<\/span><\/li>
                        • Partial deletion: via email info@skillscv.nl<\/span><\/li>
                        • Confirmation within 30 days<\/span><\/b><\/li><\/ul>

                          3.4 Right to Restrict Processing (GDPR Article\u202f18)<\/span><\/h4>

                          Available when:<\/b><\/p>

                          • Challenge of accuracy data (during verification)<\/span><\/li>
                          • Processing is unlawful but you want to retain data<\/span><\/li>
                          • Data is no longer needed but required for legal claims<\/span><\/li>
                          • Processing is objected to<\/span><\/li><\/ul>

                            Consequence:<\/b> Store data only, do not process further<\/span><\/p>

                            Dissolution: <\/b>Automatic after expiration reason or upon request<\/span><\/p>

                            3.5 Data Portability (GDPR Article\u202f20)<\/span><\/h4>

                            Conditions:<\/b><\/p>

                            • Processing based on consent or contract<\/span><\/li>
                            • Processing will be automated<\/span><\/li><\/ul>

                              Delivery:<\/b><\/p>

                              • Delivered in JSON or CSV format<\/span><\/li>
                              • Direct transfer to other service provider if technically possible<\/span><\/li><\/ul>

                                Includes:<\/b><\/p>

                                • Profile data, CV information, preferences<\/span><\/li>
                                • Communication<\/span><\/li>
                                • Matching History<\/span><\/li><\/ul>

                                  3.6 Right to Object (GDPR Article\u202f21)<\/span><\/h4>

                                  For legitimate interest processing:<\/b><\/p>

                                  • You can object, and we must stop unless we have compelling reasons<\/span><\/li>
                                  • We stop processing unless compelling legitimate grounds<\/span><\/li><\/ul>

                                    For direct marketing:<\/b><\/p>

                                    • Absolute right to object<\/span><\/li>
                                    • Processing immediately stops<\/span><\/li>
                                    • Clear information on this right<\/span><\/li><\/ul>

                                      3.7 Right to Withdraw Consent (GDPR Article\u202f7)<\/span><\/h4>

                                      Wat:<\/b> Toestemming even gemakkelijk intrekken als geven<\/span><\/p>

                                      How:<\/b><\/p>

                                      • Marketing: Uitschrijflink in elke e-mail<\/span><\/li>
                                      • Cookies: cookie settings<\/span><\/li>
                                      • General: Through account settings or <\/span>info@skillscv.nl<\/span><\/li><\/ul>

                                        Effect:<\/b> Immediate stop of processing based on consent<\/span><\/p>

                                        No impact: <\/b>Lawfulness of processing before withdrawal<\/span> <\/b><\/p>

                                        3.8 How to Exercise Your Rights<\/span><\/h4>
                                        1. Submit Request:<\/li><\/ol>

                                          o <\/span>E-mail: info@skillscv.nl<\/span><\/p>

                                          o <\/span>Post: Woestduinlaan 57, 3941 ZJ Doorn, t.a.v. Privacy Officer<\/span><\/p>

                                          o <\/span>Include name, email, requested action<\/span><\/p>

                                          1. Identification:<\/li><\/ol>

                                            o <\/span>copy (photo and SSN redacted)<\/span><\/p>

                                            o <\/span>log in for verification<\/span><\/p>

                                            1. Handling:<\/b><\/li><\/ol>

                                              o <\/span>We respond within 3 workdays<\/span><\/p>

                                              o <\/span>comply within 1 month (up to 3)<\/span><\/p>

                                              o <\/span>Free of charge unless request is excessive<\/span><\/p>

                                              4. Data Retention<\/span><\/h3>

                                              4.1 Active Users<\/span><\/h4>

                                              Data Type<\/b><\/p><\/td>

                                              Retention Period<\/b><\/p><\/td>

                                              Legal Basis<\/b><\/p><\/td><\/tr>

                                              Account & profile info<\/span><\/p><\/td>

                                              Until account deletion<\/span><\/p><\/td>

                                              Contract<\/span><\/p><\/td><\/tr>

                                              Match history<\/span><\/p><\/td>

                                              2 years after last activity<\/span><\/p><\/td>

                                              Legitimate interest<\/span><\/p><\/td><\/tr>

                                              Employer communications<\/span><\/p><\/td>

                                              2 years after last message<\/span><\/p><\/td>

                                              Contract<\/span><\/p><\/td><\/tr>

                                              Support-tickets<\/span><\/p><\/td>

                                              3 years after resolution<\/span><\/p><\/td>

                                              Legitimate interest<\/span><\/p><\/td><\/tr>

                                              Marketing consent records<\/span><\/p><\/td>

                                              Until consent is withdrawn<\/span><\/p><\/td>

                                              Consent<\/span><\/p><\/td><\/tr><\/tbody><\/table>

                                              <\/b>4.2 Inactive Users<\/span><\/h4>

                                              Situation<\/b><\/p><\/td>

                                              Action<\/b><\/p><\/td>

                                              Deadline<\/b><\/p><\/td><\/tr>

                                              No login for 12 months<\/span><\/p><\/td>

                                              email warning<\/span><\/p><\/td>

                                              After 12 months<\/span><\/p><\/td><\/tr>

                                              No response to warning<\/span><\/p><\/td>

                                              Account deactivation<\/span><\/p><\/td>

                                              After 14 months<\/span><\/p><\/td><\/tr>

                                              Deactivated account<\/span><\/p><\/td>

                                              Complete removal<\/span><\/p><\/td>

                                              After 18 months<\/span><\/p><\/td><\/tr><\/tbody><\/table>

                                              <\/b>4.3 Statutory Retention Obligations<\/span><\/h4>

                                              Type of Data<\/b><\/p><\/td>

                                              Deadline<\/b><\/p><\/td>

                                              Legal Basis<\/b><\/p><\/td><\/tr>

                                              Tax administration<\/span><\/p><\/td>

                                              7 years<\/span><\/p><\/td>

                                              Tax legislation<\/span><\/p><\/td><\/tr>

                                              Employment-related data<\/span><\/p><\/td>

                                              5 years<\/span><\/p><\/td>

                                              Labor law<\/span><\/p><\/td><\/tr>

                                              Contractual claims<\/span><\/p><\/td>

                                              5 years<\/span><\/p><\/td>

                                              Civil law<\/span><\/p><\/td><\/tr><\/tbody><\/table>

                                              <\/b>4.4 Special Categories<\/h4>

                                              Situation<\/b><\/p><\/td>

                                              Deadline<\/b><\/p><\/td>

                                              Note<\/b><\/p><\/td><\/tr>

                                              Complaints\/disputes<\/span><\/p><\/td>

                                              Until resolved + 1 year<\/span><\/p><\/td>

                                              Legitimate interest<\/span><\/p><\/td><\/tr>

                                              Fraud investigations<\/span><\/p><\/td>

                                              Until closure + 3 years<\/span><\/p><\/td>

                                              Legal obligation<\/span><\/p><\/td><\/tr>

                                              Marketing opt-out<\/span><\/p><\/td>

                                              Permanent<\/span><\/p><\/td>

                                              Prevent re-engagement<\/span><\/p><\/td><\/tr><\/tbody><\/table>

                                              5. Cookies and Tracking<\/span><\/h3>

                                              For detailed information about our use of cookies, please refer to our separate <\/span>Cookie Policy<\/b>.<\/span><\/p>

                                              Short summary:<\/span><\/p>

                                              5.1 Essential Cookies<\/span><\/h4>
                                              • Purpose:<\/b> Technical functionality of the platform<\/span><\/li>
                                              • Legal Basis:<\/b> Legitimate interest<\/span><\/li>
                                              • Consent: <\/b>Not required<\/span><\/li><\/ul>

                                                5.2 Analytical Cookies<\/span><\/h4>
                                                • Purpose:<\/b> Website-optimalisatie en gebruikersinzichten<\/span><\/li>
                                                • Legal Basis:<\/b> Consent<\/span><\/li>
                                                • Control:<\/b> Opt-in\/opt-out via cookie banner<\/span><\/li><\/ul>

                                                  5.3 Marketing Cookies<\/span><\/h4>
                                                  • Purpose:<\/b> Personalized advertising<\/span><\/li>
                                                  • Legal Basis:<\/b> Consent<\/span><\/li>
                                                  • Control:<\/b> Full control via cookie settings<\/span><\/li><\/ul>

                                                    6. Minors<\/span><\/h3>

                                                    6.1 Age Restriction<\/span><\/h4>

                                                    SkillsCV is not intended for individuals under the age of 13. We do not knowingly collect personal data from children under 13. However, secondary school students seeking internships or part-time jobs may in principle use SkillsCV. <\/span><\/p>

                                                    6.2 Discovery of Minor Users<\/span><\/h4>

                                                    If we discover that we have collected personal data from a child under 13:<\/span><\/p>

                                                    • All data will be deleted immediately.<\/span><\/li><\/ul>

                                                      <\/b><\/p>

                                                      7. Changes to This Privacy Notice<\/span><\/h3>

                                                      7.1 Reasons for Updates<\/span><\/h4>
                                                      • Introduction of new features or services<\/span><\/li>
                                                      • Legal changes (e.g., GDPR, AI Act)<\/span><\/li>
                                                      • New technologies or purposes of data processing<\/span><\/li>
                                                      • Feedback from users or regulators<\/span><\/li><\/ul>

                                                        7.2 Notification of Changes<\/span><\/h4>

                                                        Significant changes:<\/b><\/p>

                                                        • Email notification to all active users (30 days in advance)<\/span><\/li>
                                                        • Prominent notice on the platform<\/span><\/li>
                                                        • Option to object or close the account<\/span><\/li><\/ul>

                                                          Minor changes:<\/b><\/p>

                                                          • Notification on the website<\/span><\/li>
                                                          • Update of version date<\/span><\/li>
                                                          • Optional email notification<\/span><\/li><\/ul>

                                                            7.3 Acceptance of Changes<\/span><\/h4>
                                                            • Continued use after the effective date = acceptance<\/span><\/li>
                                                            • Objection leads to free account closure<\/span><\/li>
                                                            • New users automatically accept the latest version<\/span><\/li><\/ul>

                                                              8. Complaints and Contact<\/span><\/h3>

                                                              8.1 Contact the Data Protection Officer (DPO)<\/span><\/h4>

                                                              For all privacy-related questions:<\/span><\/p>

                                                              E-mail:<\/b> info@skillscv.nl<\/span>
                                                              <\/span>Phone:<\/b> +31 (0)6 2256 2671<\/span>
                                                              <\/span>Post:<\/b> SkillsCV B.V., t.a.v. Privacy Officer<\/span>
                                                              <\/span>Woestduinlaan 57, 3941 ZJ Doorn<\/span><\/p>

                                                              Response time: <\/b>Acknowledgment within 3 business days, substantive reply within 2 weeks<\/span><\/p>

                                                              8.2 Complaint Procedure<\/span><\/h4>
                                                              1. Initial contact:<\/b> Try to resolve the issue via info@skillscv.nl<\/span><\/li>
                                                              2. Escalation:<\/b> If unsatisfied, escalate again via info@skillscv.nl<\/span><\/li>
                                                              3. External complaint:<\/b> Contact the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) at www.autoriteitpersoonsgegevens.nl<\/span><\/li><\/ol>

                                                                8.3 Dutch Data Protection Authority<\/span><\/h4>

                                                                Website:<\/b> www.autoriteitpersoonsgegevens.nl<\/span>
                                                                <\/span>Phone:<\/b> 0900-200 0020<\/span>
                                                                <\/span>Post:<\/b> Autoriteit Persoonsgegevens<\/span>
                                                                <\/span>Postbus 93374, 2509 AJ Den Haag<\/span><\/p>

                                                                8.4 Other Contact Options<\/span><\/h4>

                                                                General inquiries:<\/b> info@skillscv.nl<\/span>
                                                                <\/span>Technical support:<\/b> info@skillscv.nl<\/span>
                                                                <\/span>Legal matters:<\/b> info@skillscv.nl<\/span><\/p>

                                                                9. Relationship with The Talentpool Community<\/span><\/h3>

                                                                9.1 Shared Infrastructure<\/span><\/h4>

                                                                SkillsCV and The Talentpool Community are both services of SkillsCV B.V. and share:<\/span><\/p>

                                                                • Technical infrastructure<\/span><\/li>
                                                                • Privacy and security safeguards<\/span><\/li>
                                                                • Staff and expertise<\/span><\/li>
                                                                • Data processing agreements with third parties<\/span><\/li><\/ul>

                                                                  9.2 Separate Purposes<\/span><\/h4>
                                                                  • SkillsCV:<\/b> Candidate platform for profile building and matching<\/span><\/li>
                                                                  • TPC:<\/b> Employer platform for accessing anonymized candidate profiles<\/span><\/li>
                                                                  • Data Separation:<\/b> Strict separation between identifiable and anonymized data<\/span><\/li><\/ul>

                                                                    9.3 Cross-Platform Rights<\/span><\/h4>

                                                                    Your data protection rights apply across both platforms:<\/span><\/p>

                                                                    • Access to data on both systems<\/span><\/li>
                                                                    • Corrections reflect in both systems<\/span><\/li>
                                                                    • Deletion affects both platforms<\/span><\/li>
                                                                    • Objection applies to all processing activities<\/span><\/li><\/ul>

                                                                      10. International Aspects<\/span><\/h3>

                                                                      10.1 Applicable Law<\/span><\/h4>

                                                                      Dutch implementation of the GDPR applies to all our data processing activities.<\/span><\/p>

                                                                      10.2 Cross-Border Transfers<\/span><\/h4>

                                                                      See section 5.2 for details on the international transfer of data.<\/span><\/p>

                                                                      10.3 Adequacy Decisions<\/span><\/h4>

                                                                      We monitor updates to the European Commission\u2019s adequacy decisions and adjust our practices accordingly.<\/span><\/p>

                                                                      11. Technical and Organisational Measures<\/span><\/h3>

                                                                      11.1 Detailed Security Measures<\/span><\/h4>

                                                                      See section 6 for a complete overview of our technical and organizational security measures.<\/span><\/p>

                                                                      11.2 Certifications<\/span><\/h4>
                                                                      • None currently held.<\/span><\/li><\/ul>

                                                                        11.3 Vendor Management<\/span><\/h4>

                                                                        All processors are vetted for:<\/span><\/p>

                                                                        • Adequate technical and organizational measures<\/span><\/li>
                                                                        • GDPR compliance<\/span><\/li>
                                                                        • Regular security assessments<\/span><\/li>
                                                                        • Contractual safeguards through data processing agreements<\/span><\/li><\/ul>

                                                                          Last updated:<\/b> 14 juni 2025<\/span>
                                                                          <\/span>Effective date:<\/b> 14 juni 2025<\/span>
                                                                          <\/span>Next review due: <\/b>No later than14 juni 2026<\/span><\/p>

                                                                          Next review due:: www.skillscv.nl\/privacy.<\/span><\/p>

                                                                          <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

                                                                          Talentpool Privacy Policy 1. Introductions SkillsCV B.V. (hereinafter referred to as \u201cSkillsCV,\u201d \u201cwe,\u201d or \u201cus\u201d) attaches great importance to protecting your privacy and personal data. This Privacy Notice explains how we process your personal data in accordance with the EU General Data Protection Regulation (GDPR), the EU AI Act, and other applicable laws. 1.1 Scope […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"class_list":["post-4265","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"\nPrivacy Policy - The Talentpool Community<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/thetalentpoolcommunity.nl\/en\/privacy-policy\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Privacy Policy - The Talentpool Community\" \/>\n<meta property=\"og:description\" content=\"Talentpool Privacy Policy 1. Introductions SkillsCV B.V. (hereinafter referred to as \u201cSkillsCV,\u201d \u201cwe,\u201d or \u201cus\u201d) attaches great importance to protecting your privacy and personal data. 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